2021 Annual District Council Meeting

Due to concerns for our members’ health and COVID-19 meeting restrictions, the annual business meeting will now be conducted online.

May 15, 2021
12:30 PM
Online meeting



The Annual District Business Meeting will take place as part of the District Conference. If you plan to attend only the Business Meeting, please select the appropriate option when registering

All good standing Club Presidents, Vice Presidents of Education, and District Executive Committee members get one vote each. All eligible voting members will also receive a special email invitation from our Credentials Chair, Faye Yang

Voting members MUST register by 12:00 PM on Friday, May 14 in order to receive a ballot emailed to them. Those who register after that time may attend the meeting but will not be able to vote.


Meeting Agenda

At our Annual Business Meeting, we will be voting on:

The Business Meeting will also include the following:

    • Per Protocol 9.0, the DLC report is considered valid for all positions except for the position of the Club Growth Director (CGD). Since the DLC was able to nominate only one candidate, this position is considered invalid from the perspective of the present report. Qualified candidates may run from the floor during the Business Meeting, including the single nominated candidate. Any candidate must meet the qualifications outlined in the District Administrative Bylaws, Article VII (d). The floor candidate must have declared, in writing, his/her intent to run for election to the DLC Chair at least 7 days prior to the Business Meeting (by May 8, 2021) and have submitted the required documentation.
    • For any other elected position (other than the CGD), any eligible candidate must meet the requirements outlined in the District Administrative Bylaws, Article VII (e) and must have been evaluated by the DLC prior to running from the floor. Those candidates should declare, in writing, their intent to run for election to the DLC Chair at least 7 days prior to the Business Meeting (by May 8, 2021). Division Director candidates who have completed the DLC interview process for any Division(s) are eligible as a floor candidate and may run for any Division Director position.
  • District Alignment Committee report
  • Reports from the Finance Manager, Public Relations Manager, Club Growth Director, Program Quality Director and District Director Meeting documents will be sent only to those who have registered to attend.


  • Quorum is required to approve any of the above items of business, which means 1/3 of eligible club votes must be represented. If quorum is not met at the meeting, there will be an additional online voting period post-meeting in which we will seek quorum.
  • Because the voting process will be conducted virtually, no proxy is permitted. Each District Council member must cast their own vote. District Executive Committee members are entitled to one vote and may cast up to two additional votes as a club President and/or Vice President of Education of their own club.
  • Any new motions to come before the council must be presented in writing or by email to the District Director (dd@d101tm.org) one week prior to the virtual business meeting. In this case, by 12:00 PM on Saturday, May 8.

Virtual Conference Instructions


      • Zoom will be used to conduct this year’s virtual business meeting
        • Meeting connection details are sent from Zoom following registration.
        • The email you receive will contain a unique link. Do not forward this email to others
        • Please thoroughly read and follow the instructions as provided in your registration confirmation email for all necessary connection details for the meeting.
      • When the Chair invites discussion, type into the group chat.
      • You will be recognized and unmuted by the Moderator, then muted again.
      • Election Buddy will be used to conduct voting during the virtual meeting.
      • You will receive one email sent for each item we’re voting on.
        • The email you receive will contain a unique link to vote. Do not forward this email to others.
        • Reminder:  Only those who have registered by 12:00 PM on Friday, May 14 will receive a link to vote via email.
        • If you have any questions with respect to the online voting, please email the District Credentials team at onlinevoting@d101tm.org.