Club meetings conducted virtually will require the use of online tools to make your meeting successful. You will need:

  • Video Conferencing Platform so people can dial-in using a laptop or a smartphone
  • Member training & practice on conducting Virtual Presentations in a professional manner
  • Remote Meeting Roles – create your new workflow to digitally submit speech feedback, rate Table Topics, time speeches, etc.

Virtual meetings are an opportunity for us to improve our communication skills in new ways. Speaking and looking composed during online meetings will help you improve your digital communication skills. Skills like these are very important for interviews, webinars, videos and webcasts.

District 101 Clubs Currently Meeting Online

Clubs are still meeting online, and it’s never been easier to visit as a Club Ambassador and continue to grow. Find and visit a club.

How to Conduct your Toastmaster Club Meeting Online

Our District 101 PR Manager (2019-2020) has put together some resources to help clubs move their meetings online. Remote meeting role tips include Speaker Feedback and Table Topics Voting.

Privacy Regulations and Zoom Recordings
Due to GDPR (the EU General Data Protection Regulation) and California’s CCPA (California Consumer Privacy Act), end user acknowledgement of the use of site cookies and consent for Zoom recordings are now requirements.
To enable this consent when recording online meetings with Zoom:
  • Go to Zoom’s Settings on the web
  • Navigate to Recording
  • Activate the  Recording disclaimer
  • You are also able to set the indicator that requires participants to confirm, or consent, meaning clicking on a pop-up in Zoom to continue.
  • Please note that for some corporate accounts, these indicators are already set by the company administrator.

Additionally, be sure to check out the Toastmasters International Online Meeting webpage for Online Meeting Tips, Online Meeting Tips for Club Officers, Best Practices for Online Speech Contests, and Timer & branded Zoom Backgrounds.


View and Share Ideas

Virtual Presentation Tips from a Pro

Patricia Fripp, our District 101 Annual Conference Day 1 Keynote speaker has shared the following video for professional Zoom calls:

Matt Abrahams, Stanford Professor, has made these resources available:

Online Contest Resources

The detailed online contest resources are available here

Video Conferencing Software

Many of these services are free or provide discounts for non-profits. Find one that works for your club: