Club Ambassador Program
The Club Ambassador Program (CAP) encourages visits to other clubs in the district and rewards the member’s growth through this exploration experience. It also recognizes the best practices reported across the district and awards the club visited the most for its hospitality throughout the year.
Already an Ambassador?
Earn your seat at the Sunday Breakfast Session for the Spring Conference by submitting at least 10 visit reports by May 10th!
Ambassador Visit Reports
|Ambassador||Reports (as of April 18 '18)|
|M Kathryn Tobisch||5|
|Vinod Prabhu Nagarajan||2|
|Daniel van Doorn||1|
Visit a club and submit a report by May 10th to earn YOUR seat!
Leaders for the “Most Visited Club” bragging rights and the $25 Hospitality Award
|Santa Clara Sweet Talkers||3|
|Toasters R Us||3|
|Almaden Valley Orators Club||2|
|First Street Speakers||2|
|Naval Postgraduate School Club||2|
|Panthers (Palo Alto Networks)||2|
|Santa Clara Toastmasters (SCUMBAT)||2|
Many clubs have hosted 1 Club Ambassador already.
Trending ideas Club Ambassadors are taking to their clubs now
- NEW: Colorful printed agenda with precise timings along with times for timer for red, yellow and green (Adlibmasters, Spartans)
- NEW: Longer feedbackwriting time, 2 minutes, after each speech (Spartans)
- NEW: New role: "Table Topics evaluator" (Mandarin-English TMs)
- NEW: Standing ovation for an Icebreaker speech and completing CC speech (MoToast, Spartans)
- NEW: The agenda includes info for next meeting date and time (Macintalkers, MoToas, Mandarin-English TMs) and also the roles assignments (San Jose TMs)
- 25 c penalty for members not using WOD (Macintalkers); 5 c penalty for using Ah, Uh, So, etc. filler words (25 c max in Macintalkers, 50 c max at Adlibmasters)
- A separate sleeve is passed along for collecting the members’ speaker feedback and voting for best speaker/evaluator/table topics, instead of collecting all into one box or giving directly to each speaker (Toasters R Us Club)
- Background slideshow (TostersRUs) and background slide ("Welcome, Macintalkers") and music (Macintalkers) before the meeting starts
- Before each speaker the evaluator points which skill the speaker is trying to improve. Then each member prepares an evaluation, including the particular skill goal (Electric Toasters)
- Club business notes put into the agenda: upcoming Distrirct and club events, e.g. the officer training/TLI/Area/Division Contest/Conference dates (Bayview Toastmasters) and also club elections (Mandarin-English TMs)
- Evaluators introduce the objectives of the speaker they will evaluate (MoToast, Intuitively Speaking, Silicon Valley Storytellers, Mandarin-English TMs)
- Every speaker is invited to come up front at the end of the meeting and is interviewed "What did you learn from preparing your speech? How did you prepare it?" (SCUMBAT)
- For each speech, every speaker receives a sticker star on their badge as instant acknowledgment (Tandem Toastmasters Club) or marks the progress charts on the back of their place cards (Almaden Valley Orators Club)
- For the club level International/Tall Tales contest the club has a printed program (Excalibur)
- Guest fliers (MoToast) and Quarterly Club Newsletter (Toasters R Us Club) distributed at walk-in. Custom "vision" board with TM promo materials at the window facing the traffic (MoToast)
- Guest package at Open House (Adlibmasters, MoToast, G-E-M)
- Guest speakers were offered the option of a round robin evaluation (Ventritalks)
- In addition to the major roles, have “Thought of the day” Master (Cupertino Toastmasters, Toasters R Us Club, Tandem Toastmasters Club) and Laugh-Counter (Cupertino Toastmasters)
- Innovative Table Topics: have a bag full of questions, pick two and merge them together as the question to speak upon (Willow Glen) or showing a slide and asking the members to talk on it (Interconnected TMs)
- Meeting roles explained at the back of the agenda with an enthusiastic invitation to everyone to participate (G-E-M Club)
- Members vote on a new member and when the proposed member returns to the room, the club celebrates and welcomes him committing to support him, while the new member takes an oath of membership, committing to attend meetings, participate and prepare diligently for their speeches (Mandarin-English TMs).
- New role: "1-minute TM", an opportunity for a very short speech (Timber Talkers, OR)
- Prior to the meeting the Toastmaster hands over a sheet to each speaker to fill out the speech title, time and manual project number, as well a short self-introduction.
- Recess for food and socializing at the Open house (Adlibmasters)
- Report the time immediately after the speech or evaluation as instant feedback (G-E-M Club)
- Sign-up sheet for all roles up to 3 meetings in advance to keep members engaged and committed (MoToast)
- Speaker's time strictly observed and speakers, who overran their time were disqualified from the best speaker/evaluator/table topics nominations. (MCA, Hi Definition Speakers, Macintalkers, Bayview Toastmasters)
- Take pictures from the winners at the meeting (Cupertino Toastmasters, Flying Toasters)
- The club has co-VPs for VPE, VPM and VPPR roles (Macintalkers)
- The club uses a pre-printed Ah-Counter form for tracking filler words during the meeting (Great America Speakers, Hi Definition Speakers)
- The meeting starts with Pledge of Allegiance (Almaden Valley Orators, Morgan Hill TMs, Silicon Valley TMs)
- The page with the Word of the Day included also the most recent 15 words and their definitions (Laser Sharp Speakers)
- The president addresses the club only at the end, rather than at the start and at the end of the meeting: (SCUMBAT, Macintalkers)
- The theme of the meeting AND Word of the day are printed on the agenda (VentriTalks, Mandarin-English TMs, )
- Time all parts of the meeting, including announcements and functional reports, in addition to the usual speeches, Table Topics, and Evaluations, as an effective measure to stick to the schedule (Laser Sharp Speakers, Cupertino Toastmasters, First Street Speakers, Macintalkers, MoToast)
- Use of technology: the agenda is projected on the large screen monitors in the room (MoToast, Adobe Fontificator, Toast to Arm)
- Use of technology: the word of the day is projected on the large screen monitor in the room (Hi Definition Speakers)
- Using the Toastmasters phone or tablet apps for Timing and Ah-counting (MoToast, Peninsula Pros)
- Video conference access to remote members (Hi Definition Speakers, Jade TMs)
- Word of the day (WOD), WOD table card and WOD definition picked and printed from EasySpeak (ESV Toastmaster, MoToast)
- “Guest” place cards to help VPM and President greet and identify the club visitors during the meeting (MoToast)
Who can become a Club Ambassador?
Any member in good standing, including Area and Division Directors.
What will YOU gain?
- New ideas to bring back to and rejuvenate your home club
- Confidence from speaking in front of unfamiliar audience.
- The satisfaction of helping in a meeting function
- Recognition of your adventurous spirit while building our district inside out
- New contacts and meaningful connections to promote your growth!
What will the visited CLUB gain?
- New ideas from the ambassador
- The ambassador may be interested in a dual membership into the visited club
- More knowledge and confidence for the existing club members
- The club visited the most will receive the District 101 Hospitality Award ($25 credit)
- Advertise at your club pages that you are welcoming Club Ambassadors!
How will YOU be recognized?
- Gain experience for becoming a club coach, mentor or a club sponsor in the future
- At the District Conference for submitting 3-5 insightful Ambassador reports
- At the District Conference for submitting 6-9 diligent Ambassador reports, you will receive recognition and a Club Ambassador certificate
- Submitting 10 or more insightful Club Ambassador reports qualifies you for a free ticket to the Sunday Breakfast session with our guest speaker at the District Conference (worth $50).
The greatest reward for everyone is the experience!
Ready to be an Ambassador?
Before you go:
- Pick any club you haven’t visited. Area and Division directors can participate by visiting clubs outside of their area or division
- Contact the club to confirm it is meeting on the published date/time/location. Offer to be assigned a role or to be a guest speaker and included in the meeting agenda
- Visit the club during a regular meeting
- Announce yourself as an Ambassador, promote the CAP, its benefits and encourage others to follow
- Observe the meeting details, participate and take notes
- Take pictures, too (optional)
After your visit:
- Submit your report as soon as possible after your visit (the same day is best)
- List the observed best practices, areas of improvements and what you would implement in your own club.
- If you’ve taken pictures, send them to firstname.lastname@example.org
- Visit more clubs! Get rewarded for your service! Above all, have fun exploring!
Growth comes from the quality of the experience! Start today!
Earn your seat at the Sunday Breakfast sessions!
Submit reports by May 10, 2018 to earn a seat for the Spring Conference!
Contact Gergana Angelova, Club Ambassador Program Director 2017-2018, at email@example.com.