Serving as a Club Officer

Become a club leader to make an impact on your members and club.

Help your club and club members grow by serving as a club officer. Gain leadership experience and confidence without the risk of making career-limiting moves. In Pathways, serving as a club officer for 12 months will fulfill a requirement towards DTM. [Note: If your club has six-month terms for officers, you can fulfill this requirement by serving as a club officer for two terms, though it is not necessary they be consecutive terms.]

Club Officer Roles


  • Lead a team of club officers to provide a supportive and fun learning environment for members, conduct quality meetings, and ensure member’s needs are met
  • Work with officer’s team to create and achieve short-term and long-term goals
  • Preside over club and executive meetings

Vice President Education

  • Work with members to establish individual short-term and long-term communication and leadership goals
  • Plan and organize meetings and special events to ensure members and the club meet goals

Vice President Membership

  • Plan and organize activities to retain current membership and attract new membership

Vice President Public Relations

  • Plan, organize, and implement programs to promote the club and Toastmasters to members, guests, and the general public


  • Maintain club records, including new membership applications, meeting minutes, and club officer’s list


  • Manage the club’s finances, including creating and maintaining a budget, collecting club dues, and paying bills

Sergeant at Arms

  • Manage the facilities by arranging the room and setup/cleanup of materials for all meetings
  • Greet members and guests before meetings begin
  • Open meetings and introduce the President to preside over meetings

Immediate Past President

  • Mentor the presiding President and serve as a resource for the entire officer’s team

Preparing for your Club Officer Role

Club Officer Training (COT) sessions are conducted twice a year (Jan-Feb and July-Aug) to help you learn about your officer role, as well as the best practices to better serve your club. Whether you’re new to the role or have served in the position before, you’re bound to learn something new at the COTs as well as meet other Toastmasters serving in the same role. Attending a COT session during each training period will also help your club achieve a Distinguished Club Program goal.

Visit the Club Officer Training Calendar periodically to see the latest schedule of COT’s.

The Club Officer Resources page has additional resources to help you succeed as an officer.